"The Barn" AKF Entertainment
Event Options and Planning Configurator

The purpose of this form is to enable you to generate and review an Estimate for Budgeting the cost for your event. There are many options which may or may not apply to your event, and the list is continuously updated. However, using the form will result in an estimated cost for your event. NOTE: If you have a specific budget, "The Barn" offers customized event packages. If you need help with this form or require information on a customized event package or if you need to reserve a date, call Michael Vena 630-327-7399 . Once you have selected your options and printed your event form, please fax it to Michael at 630-325-3559 for consulting and review of your event for planning purposes. NOTE: Food and Beverage Options can be changed up to eight days before your event..

	Estimate the Total Number of Guests Attending the Event.
	How many will be less than 3 years old and under?
	How many will be between 4 and 10 years old?

NOTE 1: The above guest totals MUST be entered now. When you change any of these head count totals, this form is RESET (the data you entered and all calculated fields are erased). In other words, you will have to start from the beginning every time you alter the head counts. Should you decide to change the head count information above after you have entered data below this point, please print this form before making any changes. This will allow you to compare estimates. All of your data will be lost if the form is reset..

NOTE 2: Any alteration to any calculated field (extended dollar amount) will also cause this form to be reset.

NOTE 3: If your browser does not support the reset function within Java, a message will appear to the left of the Grand Total (located at the bottom of this form) stating that the form is invalid. In this event, exit the page and return so you can start over.

Additional Options For Country Weddings

Beautiful Ice Sculpture with White Spot lights or Colored Lighting $495.00 or the Bride & Groom can select a CHOCOLATE FOUNTAIN to add to a sweet table at the Wedding Reception serving 125 Special Guests: $495.00 Includes choice of the 3 Assorted Fruits: Strawberries, Pineapple and Melons,(other selection available) Pricing based on 125 Guests: $1.50 per guest over 125 Guests and $.75 for each additional selection.	no yes
Bridal Carriage (1.5 hours minimum) $650.00.	no yes
Gazebo Rental (weather permitting) $150.00.	no yes
Pair of Tiered Brass Candelabras with 14 candles total, 4.5 ft. high or Heart Shaped Brass Candelabra with 18 candles, 6.5 ft high $80.00.	no yes
Brass Lighted 7ft Wedding Arch for Wedding Ceremony or Head Table $80.00.	no yes
Crescent-shaped Brass Candelabra with 14 candles, 6.5 ft high $65.00.	no yes
Beautiful Wedding Cake $2.75 per person
Bride or Groom or both led in on Arabian Horses $200.00.	no yes
or Decorative Color Water Fountain - $35.00 Silver Wine Fountain	no yes
Ceremony Chairs - set-up & take-down - $1.50 ea.	qty
White Pillars - $20.00 ea.	qty
2 Large White Swans - $50.00/pair - (with Green & White Vines)or (Fresh Flowers of your choice will be an extra fee)	no yes
Options for Country Weddings Sub Totals

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How long do you want food service to last (min. 2 hours)? Please enter total desired time in half hour increments. Note: For (2 hours, enter 2) - (2 1/2 hours, enter 2.5) - etc.

Please select desired Entree and Side Dish & Desert Choices by checking (clicking) the appropriate boxes. Some Choices have a per person surcharge as indicated. NOTE: Prices are subject to change without notice based on increases in Market Prices at the time of your event. NOTE: Any item desired but not shown in these selection menus will be quoted separately. Please Call for a Quote from the AKF Chefs.e.g. for Entrees, Side Dishes, Deserts, Custom Decorated Sheet Cakes, Premium Wedding Cakes,etc.

Entree Choices: Select at least two items

Charcoal Grilled Vienna Hot Dogs or Charcoal Grilled Kosher Hot Dogs	Country Charcoal Grilled or Barbecue Chicken ($1.75 extra per person) (includes extra hot & mild BBQ Sauce)
Charcoal Grilled 1/4lb. Pound Hamburgers, ( Note: To select Vegie-Burgers go to Side Dish Choices Below)	Charcoal Grilled Chicken Breast ($1.75 extra per person) (Char Grilled or BBQ, or Marinated - Teriyaki or Italian style)
Charcoal Grilled 1/3lb. Pound Hamburgers ($0.25 extra per person)	Jumbo Chicken "Ribs" (thigh) ($1.50 extra per person) (Char Grilled or BBQ)
Charcoal Grilled Italian Sausage Sweet Green Peppers extra!	Charcoal Grilled Texas Tenderloin Rib Sandwich ($1.50 extra per person) (includes extra hot & mild BBQ Sauce)
Charcoal Grilled Fresh Wisconsin Bratwurst	Country Charcoal Grilled Pork Chops ($1.75 extra) or (Market Price)
Sliced Italian Beef Sweet Green Peppers extra!	Barbecued Baby Back Ribs ($2.75 extra per person) or ( Market Price) (includes extra hot & mild BBQ Sauce)
Sliced Barbecue Beef (includes extra hot & mild BBQ Sauce)	BBQ Smoked Pig Roast ($4.50 extra) or (Market Price)
Beef Tacos (hard shell) ($1.00 extra per person) (includes cheese, lettuce, tomatoes, sour cream, salsa, Jalapeno peppers & onions)	Pasta Primavera or Gourmet Sweet Potatoes, or make an Additional Selection Specify ($1.25 extra)
Additional Selection Specify ($1.75 extra)	Additional Selection Specify ($2.50 extra)

1. If you desire a cash bar, skip this section. Cash Bar prices are shown for informational purposes only.
2. Prior to customizing your beverage package. please enter the number of Adults (21 & Over)
3. Please enter the number of hours you desire to have the AKF Beverage Service available, (0, 3, 4 or 5 hours)
Now, select the desired packages by checking (clicking) the appropriate boxes below.Note: Any item that does not have a price shown will not be part of this form. These items will be quoted separately.

Note:
1. Children 3 years old and under are $1.00 for any hourly package combination.
2. Spirits are charged to Adults (21 & over) Only.
3. If either the "AKF Brass Rail " or "Wild West Mixed Drinks" Package is chosen in addition to the Pepsi or Iced Tea package(s), Adults will not be double charged.

*AKF Entertainment will make every effort to give you notice on price changes on the options you have selected, but Please Note: That prices can be subject to change without notice based on current market conditions which "The Barn" and AKF Entertainment have no control over at the time of your Event.; (Example: for food, beverage, entertainment or utilities shortages etc....). You may have the option to change your selection if it can be completed in time before your Event.

Please mail or fax your estimate with the AKF License Agreement shown below to "The Barn" at Arabian Knights Farms, please complete the following information. We will use your data to determine a final quote. Items marked with an asterisk (*) must be completed.

  Your Name:  
  Your Title: 
  Company:    
  Address:    
  City:         State:	  Country:	
  Phone No:*  
  E-Mail:     
  Primary date desired:*        
  Alternate date:        
  Desired start time for food service:  
  Desired start time for beverage service:  


  Comments:
    

Fax it to(630)325-3559 Attn: Michael  

AKF Entertainment

"The Barn"
Arabian Knights Farm & Training Center Inc.
License Agreement

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Arabian Knights Farm Training Center Inc. (Licensor) grants

To: ______________________________________________________

_________________________________________________________
(Print Company or Group Name)

_________________________________________________________

_________________________________________________________
(Address) (City/State/Zip) and (E-mail Address)

_________________________________________________________

_________________________________________________________

(Licensee) a non-exclusive license to utilize those portions of Licensor's property described herein for purposes of:
Party, Picnic, Dance Dinner, Country Wedding Reception or Wedding Ceremony, Meeting, Silent or Open Auction, Concert, Fund Raiser, Class Reunion, Play or a Special Event, Etc.................

Type of Event Describe____________________________________,
is to be held on this date:____/____/____ Starting Time: _________A.M. P.M. Ending Time:_______A.M. P.M. all subject to terms and conditions of this License Agreement. 1. For the privilege of such license, Licensee shall pay to Licensor a base fee of $____________, plus any additional fees for options selected from the contract addendum. Licensee shall deposit with Licensor to reserve the above event date at least 30 days prior to the event date a $1,000.00 to $5,000.00 dollar deposit of the base fee and addendum totals. Licensee will forfeit this deposit if the event date is canceled or changed.

If the event planner is filled out and is faxed back AKF with a reserved date and a deposit to hold that date is received by mailed or given to AKF management to reserve such date then this agreement is binding to all terms and conditions as stated here in, Signed or unsigned.

2. Licensee shall provide to Licensor certificates of insurance evidencing insurance coverage in types and amounts as specified by Licensor insuring Licensee's event and naming Licensor as an additional insured. In addition, Licensee hereby agrees to indemnify Licensor of any and all liability, including; attorney's fees, that may arise by virtue of Licensee's use of property. Such indemnity shall include Licensee's obligations set forth in Paragraph six (6) hereof.

3. Licensee shall be solely responsible for the maintenance of the property licensed and upon its Cessation of use shall maintain, repair and restore the property to its condition immediately following Licensee's use.

4. Licensee shall be responsible for obtaining all permits required from all governmental entities and prior to making application for any such licenses shall give notice thereof to Licensor who reserves the right to obtain or coordinate the processing of such permits.

5. Licensee warrants that the total attendance of this event shall involve _______ of Guest and would not require utilization of off-site parking. All parking will be on Licensor's property only. No parking allowed on Clarendon Hills Road or on Tennessee Street. Violators will be ticketed and towed at owner's expense. If additional parking is required, Licensor needs 30 days written notice in advance of said event.
NOTE: A shuttle bus would be required at Licensee's expense when using the additional parking area (3) minutes south on Clarendon Hills Road).

6. By virtue of this License Agreement, Licensee agrees to be bound by and comply with all applicable ordinances of the village of Willowbrook and all Laws and regulations of all other governmental entities having jurisdiction including, but not limited to the following matters:
(A) Adequate provision of police security, fire safety, suitable access for emergency vehicles or on-site traffic control if needed.
(B) $100.00 fee will be charged to pay for a liquor license,if liquor is to be served at this event.
(C) Adequate provision for site sanitation including verification that sufficient toilet and sanitary facilities are provided.
(D) NO OUTDOOR MUSIC is allowed, or use of outdoor Public Address System (Except for Horse Show Presentations). Music can be used if indoor show arena is leased. All music and P.A. systems used indoors must cease by 11:50 p.m.

Licensee further agrees to be solely responsible for all of the above costs if required for your Event Picnic, Wedding, Party or Concert Etc.....

NOTE:ALL CONCERTS WILL END AT 11:45 PM ON FRIDAYS AND SATURDAYS. AND AT 10:00PM ON SUNDAY EVENINGS OR WEEKDAYS PER VILLAGE OF WILLOWBROOK.

7. NO PETS ALLOWED on Licensor's property. Safety of all attendees and farm animals will be maintained at all times. Licensor's insurance company requires this policy.

8. Licensee will pay in full all monies due Licensor on or before the day of the event, or a $50.00 service charge will assessed.

9.Licensor reserves the exclusive right to revoke this License Agreement and the license granted hereunder at any time, including prior to the event, upon any breach of this Agreement or any applicable ordinance or law.

LICENSOR: ARABIAN KNIGHT'S FARMS TRAINING CENTER INC. dba AKF ENTERTAINMENT
6526 Clarendon Hills Road Willowbrook, IL 60527, Phone(630) 325-3482, Fax (630) 325-3559
Michael D. Vena, Vice President and Director of Marketing Voice Mail: (630) 327-7399, Pager (312) 797-9674

_________________________________________________________
AKF Signature (Approval) Date LICENSEE

_________________________________________________________
Company or Group Name

_________________________________________________________
Address City/State/Zip

______________________________/__________________________
Phone (Home) (Business)

_________________________________________________________
(Print Name in Full) (Signature) (Date)

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